-
Do
not wave a pointer around in the air like a wild
knight branding a sword to slay a dragon. Use
the pointer for what it is intended and then put
it down, otherwise the audience will become fixated
upon your "sword", instead upon you.
-
Do
not lean on the podium for long periods. The audience
will begin to wonder when you are going to fall
over.
-
Speak
to the audience...NOT to the visual aids, such
as flip charts or overheads. Also, do not stand
between the visual aid and the audience.
-
Speak
clearly and loudly enough for all to hear. Do
not speak in a monotone voice.
-
Use
inflection to emphasize your main points.
-
The
disadvantages of presentations is that people
cannot see the punctuation and this can lead to
misunderstandings. An effective way of overcoming
this problem is to pause at the time when there
would normally be punctuation marks.
-
Use
colored backgrounds on overhead transparencies
and slides (such as yellow) as the bright white
light can be harsh on the eyes. This will quickly
cause your audience to tire. If all of your transparencies
or slides have clear backgrounds, then tape one
blank yellow one on the overhead face. For slides,
use a rubber band to hold a piece of colored cellophane
over the projector lens.
-
Learn
the name of each participant as quickly as possible.
Based upon the atmosphere you want to create,
call them by their first names or by using Mr.,
Mrs., Miss, Ms.
-
Tell
them what name and title you prefer to be called.
-
Listen
intently to comments and opinions. By using a
lateral thinking technique (adding to ideas rather
than dismissing them), the audience will feel
that their ideas, comments, and opinions are worthwhile.
-
Circulate
around the room as you speak. This movement creates
a physical closeness to the audience.
-
List
and discuss your objectives at the beginning of
the presentation. Let the audience know how your
presentation fits in with their goals. Discuss
some of the fears and apprehensions that both
you and the audience might have. Tell them what
they should expect of you and how you will contribute
to their goals.
-
Vary
your techniques (lecture, discussion, debate,
films, slides, reading, etc.)
-
Get
to the presentation before your audience arrives;
be the last one to leave.
-
Be
prepared to use an alternate approach if the one
you've chosen seems to bog down. You should be
confident enough with your own material so that
the audience's interests and concerns, not the
presentation outline, determines the format. Use
your background, experience, and knowledge to
interrelate your subject matter.
-
When
writing on flip charts use no more than 7 lines
of text per page and no more than 7 word per line
(the 7 7 rule). Also, use bright and bold colors,
and pictures as well as text.
-
Consider
the time of day and how long you have got for
your talk. Time of day can affect the audience.
After lunch is known as the graveyard section
in training circles as audiences will feel more
like a nap than listening to a talk.
-
Most
people find that if they practice in their head,
the actual talk will take about 25 per cent longer.
Using a flip chart or other visual aids also adds
to the time. Remember - it is better to finish
slightly early than to overrun.